U.S. export documents library
Downloadable templates for all required export documentation
Commercial Invoice
A detailed invoice listing products, value, and buyer/seller information
What it is
The primary document describing the goods being sold, their value, and the parties involved.
Why it's required
Required by customs to determine duty and tax calculations. Serves as legal proof of sale.
How to complete it
Include complete details: seller info, buyer info, product descriptions with HS codes, quantities, unit prices, total value, currency, payment terms, and Incoterms.
This document is system-generated for drafting purposes only. Final review and execution remain the responsibility of the exporter.
Packing List
Detailed list of all items, their packaging, weights, and dimensions
What it is
A comprehensive list of everything in the shipment with packaging details.
Why it's required
Helps customs verify contents and assists carriers with handling. Critical for claims.
How to complete it
List each package with: package number, contents, net/gross weight, dimensions, total piece count. Match to commercial invoice.
This document is system-generated for drafting purposes only. Final review and execution remain the responsibility of the exporter.
Certificate of Origin (Non-Preferential)
Official certification of where goods were manufactured
What it is
A certified document stating the country where goods were produced or manufactured.
Why it's required
Required for preferential tariff treatment under FTAs. Many countries require for all imports.
How to complete it
A Certificate of Origin certifies where a product was manufactured or produced. Some countries may require validation by a local Chamber of Commerce.
This document is system-generated for drafting purposes only. Final review and execution remain the responsibility of the exporter.
Shipper's Letter of Instruction
Instructions from the shipper to the freight forwarder
What it is
A document providing authorization and instructions for freight forwarders to handle your export shipment.
Why it's required
Ensures proper handling of your goods and provides legal authorization for the forwarder to act on your behalf.
How to complete it
Include shipper details, consignee information, commodity description, special handling instructions, and authorization signature.
This document is system-generated for drafting purposes only. Final review and execution remain the responsibility of the exporter.
Export License Application (Sample)
Sample application for products requiring export licenses
What it is
A sample permit application from the U.S. government authorizing export of controlled items.
Why it's required
Required for dual-use items, defense articles, or items to certain countries/end-users.
How to complete it
Check if your product has an ECCN (Export Control Classification Number). Apply through BIS or DDTC as appropriate.
This document is system-generated for drafting purposes only. Final review and execution remain the responsibility of the exporter.
End-Use Statement (Template)
Declaration of the intended end-use of exported goods
What it is
A statement from the buyer declaring the final use and destination of the goods.
Why it's required
Required for controlled items to ensure goods are not diverted for unauthorized purposes.
How to complete it
Have the end-user complete this form stating how and where the goods will be used. Include company details, specific end-use description, and authorized signature.
This document is system-generated for drafting purposes only. Final review and execution remain the responsibility of the exporter.
Additional documents may be required depending on your product and destination country. Common additional requirements include:
- Phytosanitary certificates (agricultural products)
- FDA registration (food, drugs, medical devices)
- FCC certification (electronics)
- USDA endorsement (meat, poultry)
- Dangerous goods declarations (hazardous materials)
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